Salary Band: $80,000 to $120,000
Under the supervision of the COO, the Operations Manager facilitates the execution of projects and services vital to Ideas Lab’s ongoing activities and growth. They oversee operational matters; support the development and implementation of policies and procedures; make recommendations to improve efficiency; and support the expansion of resources. This includes Environmental, Health, Safety, and Security (EHSS); Implementation of Organization Policies (Policies); Purchasing, Customs and Logistics (Procurement); Office and Research Space Design, Planning and Allocation (Infrastructure); and Site Operations and Facilities, Laboratory Support and Management (Facilities). They continuously seek to improve the overall effectiveness and success of the organization by developing and leading other initiatives of a time-limited nature (Special Projects).
Essential Functions
- Ensures compliance with environmental, health, and safety regulations through inspections, audits, and the development of organizational policies
- Onboards new staff with respect to organizational health and safety, facilities access and orientation, and other operational matters
- Leads periodic company-wide or targeted training sessions
- Coordinates hazardous waste disposal
- Manages emergency response
- Co-chairs Joint Health & Safety Committee
- Stays current on health and safety matters via legislative review, training courses, and conferences
- Develops and reviews Standard Operating Procedures (SOP) for laboratory equipment
- Ensures equipment is in good and safe working order; perform and/or oversees routine maintenance and arranges for technical support as required
- Maintain all required permits, certification and calibration for facilities and instruments
- Oversees the entire procurement lifecycle, including purchasing, customs clearance, receiving, and inventory
- Liaises with external parties (e.g., contractors, salespeople, technicians, landlord) for routine maintenance, repairs, and Special Projects
- Maintains site access and security clearance programs
- Responds to external audits relating to matters including labour, health and safety, and trade compliance
- Carries out the Operations Team’s various EHSS, Facilities and Operations, and Scientific Support functions for the organization
- Supports procurement and logistics through supervision of the Operations team
Required Education, Experience, Professional Designations
- Advanced scientific or engineering education (BSc required, MSc or PhD preferred)
- Minimum 5 years’ experience overseeing the use and maintenance of scientific equipment in a laboratory environment
- Skilled in project management and driving continual improvement for positive change
- Joint Health and Safety Committee experience and certification preferred
- Occupational health and safety designation (i.e., CRSP, CRST) an asset
- Superior ability to build and manage interpersonal relationships with technical and administrative staff
- Requires Reliability Security Clearance
- Scientific understanding from a support and resourcing perspective
- Comfortable with financial matters pertaining to procurement
- Knowledge of facilities management an asset
- Must be able to lift 50 pounds
- Must have fine motor movements in fingers/hands to operate computers and other office equipment
- Frequently required to sit, stand, walk, stoop, kneel, or reach
Attributes
- Integrity, honesty, discretion and candor
- Excellent organizational skills and attention to detail
- Strong analytical and problem-solving skills
- Exceptional verbal and written communication skills
- Must be able to work with minimal supervision and make sound independent decisions related to the operation and maintenance of labs and equipment
- Vision and the ability to implement on long-term goals
- Proficient with Microsoft Office Suite or related software
This posting is in regards to an active position. QVIL does not use AI in its recruitment methods. Quantum Valley Ideas Lab is committed to diversity and inclusion. A diverse workforce with a wide range of perspectives and ideas benefits our goals. We encourage qualified applicants from all backgrounds to apply. If you require an alternative format for this job posting, please email “careers@qvil.ca”.
